Child & Youth Program Operations Clerk

Announcement Number:
MER103418-08 REPOST 1
Department:
Child Care
Location:
Mississippi
Position Status:
Regular Part-Time
Salary:
$14.07 - Hourly
Areas of Consideration:
ALL SOURCES
Relocation Expenses:
N/A
Application Email:
nasmer.nafhr@navy.mil

********JOB OPPORTUNITY*******

NON-APPROPRIATED FUND (NAF) POSITION

 

ANNOUNCEMENT NO:  MER103418-08 *REPOST 1

POSITION TITLE:  CHILD & YOUTH PROGRAM OPERATIONS CLERK

SERIES & GRADE:  NF-0303-02

SALARY:  $14.07 PER HOUR

EMPLOYMENT CATEGORY: REGULAR PART-TIME, *BENEFITS INCLUDED

LOCATION: MORALE, WELFARE, AND RECREATION, CHILD DEVELOPMENT CENTER, NAVAL AIR STATION, MERIDIAN, MS

 AREA OF CONSIDERATION:  ALL SOURCES

RELOCATION EXPENSES:  N/A

OPENING DATE:  01/23/2018

CLOSING DATE:  01/29/2018 or until filled

 

     JOB SUMMARY

The purpose of the Child and Youth Program (CYP) Operations Clerk is to serve as a contact point for information and perform clerical and administrative tasks in support of the CYP, which includes Child Development Centers (CDCs), Child Development Homes (CDH), School Age Care (SAC) programs, Youth Programs (YP), Resource and Referral (R&R) Program, and the US Department of Agriculture (USDA) Food Program.

 

DUTIES AND RESPONSIBILITIES

The CYP Operations Clerk performs a combination of duties related to one or more components of the CYP. Duties are related to record keeping and reporting, liaison with families and programs, and collection and monitoring of fees and supplies. These tasks are summarized below. Prepares and maintains assigned reports. Ensures child registration and enrollment paperwork is complete and current. Ensures that all USDA food program records are accurate. Reviews and submits completed paperwork for background checks. Maintains office files and records. Provides required information to requesting agencies. Prepares necessary daily, weekly, and monthly reports in compliance with reporting policies and procedures. Provides desk coverage, logs children in and out of the facility, and informs and answers questions regarding programs and services, patron financial obligations, waiting lists, events, and policies and procedures. Assists with dissemination of information to CDH providers regarding training schedules, certification process, application status, and USDA reporting requirements. Takes telephone calls. Performs assigned resource and referral duties and assists in maintaining current waiting list. Collects fees and charges and records payments in accordance with proper procedures. Notifies supervisor of all delinquent payments. Completes a daily activity report and ensures proper deposit of funds in accordance with established cash handling procedures. Responsible for monitoring all supplies and resources. Notifies supervisor of items that need to be ordered. Serves as a mandatory reporter to Family Advocacy and Child Protective Services as prescribed by local policy in the case of suspected incidences of child abuse and neglect. Works under the general supervision of the assigned CYP Director. Performs other duties as assigned.  

 

QUALIFICATIONS

  • Minimum 18 years of age.
  • Must have a High School Diploma or equivalent.
  • Must have two years of administrative experience.
  • Knowledge of administrative support functions.
  • Knowledge of general office automation software, practices and procedures in order to accomplish various work assignments.
  • Knowledge of military CDC, CDH, SAC, YP, R&R and the USDA Food

Programs.

  • Ability to maintain a computerized database.
  • Working knowledge of Child and Youth Management System (CYMS) or equivalent database system.
  • Ability to maintain accurate reports and records and military style documents.
  • Ability to communicate effectively in English, both verbally and in writing.
  • Skill in cash handling required.

 

SUPERVISORY CONTROLS

Works under the general supervision of the assigned CYP Director. Works independently and refers deviations, problems, and unfamiliar situations to supervisor.

 

PHYSICAL DEMANDS

Work is primarily sedentary. The work environment involves everyday risks or discomforts such as exposure to disease that require normal safety precautions typical of child care settings. Normal fire and safety precautions must be adhered to.

 

SPECIAL REQUIREMENTS

Position is subject to special inoculation and immunization requirements as a condition of employment for working with children. Employee is required to obtain appropriate immunization against communicable diseases in accordance with recommendations from the Advisory Committee on Immunization Practices (ACIP), which includes the influenza vaccine. Must pass a pre-employment physical, provide evidence of immunization and be free from communicable disease. Satisfactorily complete all background checks in accordance with PL 101-647 to include National Agency Check with Written Inquiries (NACI). Must satisfactorily obtain or complete required training certificates and maintain certifications or credentials required by federal, state or National Accreditation institutions utilized as part of DOD’s Child and Youth Programs.

 

TRAVEL REQUIRED

NONE

 

OTHER INFORMATION

Some positions have special requirements. Selection may be tentative pending the completion of the satisfactory employment reference checks and receipt of proof of education (where applicable). Selectee may be required to complete a one (1) year probationary period. Participation in the Direct Deposit/Electronic Fund Transfer within the first 30 days of employment is required. We utilize E-Verify to confirm selectee’s eligibility to work in the United States. Salary is dependent on experience and/or education. For positions requiring travel more than twice per year, selectee will be required to obtain and maintain in good standing a Government-issued Travel Card for official government travel purposes.

 

HOW YOU WILL BE EVALUATED

All resumes will be reviewed to determine if they meet the hiring eligibility and qualification requirements listed in this announcement, and will be rated based on the information provided in the resume to determine the level of knowledge, skill, and ability, related to the job requirements. Using the qualifications of the position, a predetermined rating criterion of knowledge, skills, and abilities will be used for each resume. Best qualified applicants will be referred to the hiring manager. The selecting official may choose to conduct interviews. It is the applicant’s responsibility to verify all the information in their resume and documents; Human Resources will not modify documents submitted by an applicant. All qualifications must be met by the closing date of this announcement and clearly documented in the resume. Please ensure that your resume or application contains all the information requested in the vacancy announcement along with any supporting documents, or your application may not be considered. Where a first cut-off date is indicated, a selection may be made from the resumes/applications received as of the specified first cut-off date. Completed applications (resume, supporting documentation, etc.) must be received by 11:59pm Central Time on the cut-off/closing date. If more than one resume is received, only the last resume received will be reviewed.

 

SPOUSAL PREFERENCE

The time period of eligibility for spousal preference begins 30 days before the military member's reporting date at a new duty station outside of the current duty station's commuting area and applies without time restriction except that spouses seeking preference with less than six months time remaining in the area may be non-selected.  Spousal Preference forms can be located online at www.navymwrmeridian.com. You MUST attach spouse preference application for each position you are applying for. Attach a copy of spouse’s PCS orders and copy of marriage license/certificate.

 

WHAT TO EXPECT NEXT

Please ensure that your application/resume contains all the information requested in the vacancy announcement. If your resume or application does not provide all the information requested on this form and in the job vacancy announcement, you may lose consideration for the job. Applications received after the closing date will not be considered. If selected for an interview, applicants can expect to be contacted 1-3 weeks after their interview with a position offer or notification of non-selection. Due to the large volume of applications we receive, we regret we are not able to respond individually in writing to all applicants who are not selected for interviews for our positions.

 

BENEFITS

Comprehensive benefits package available (medical, dental, life insurance, spouse & dependent life insurance, long-term disability, retirement, and 401(k) savings plan, annual and sick leave, tuition reimbursement, etc.). 

You can review our benefits at: http://www.navymwr.org/resources/hr 

 

HOW TO APPLY

All interested applicants should submit their NAF Employment Application or resume to MWR Personnel Office or by mail or fax to: Morale, Welfare and Recreation, 255 Rosenbaum Ave. Suite 238, Naval Air Station Meridian, MS 39309. Tel: (601) 679-2467; fax: (601) 679-2640. Apply in person Monday - Friday at NAS Meridian Pass & Tag Office, 6:00AM- 3:30PM *Self-service (Drop off application/resume, pick up NAF Employment Application, review job announcements). Applications or resumes may be emailed to nasmer.nafhr@navy.mil . EMAILS MUST HAVE JOB ANNOUNCEMENT NUMBER IN THE SUBJECT LINE-Failure to do so will result in your email being considered SPAM. To view all MWR NAS Meridian job vacancies, please visit www.navymwrmeridian.com .

 

REQUIRED DOCUMENTS

ATTENTION: FAILURE TO PROVIDE ALL OF THE REQUIRED AND APPLICABLE DOCUMENTS MAY RESULT IN YOU BEING DISQUALIFIED.

 

  • NAF Employment Application or Resume
  • Include name and contact information for at least three (3) professional references in your   resume or NAF employment application
  • OF-306.  http://www.opm.gov/forms/pdf_fill/OF306.pdf
  • Proof of education (transcripts/copy of degree/high school diploma/certifications), if applicable to position requirements.

 

HIRING PREFERENCES

 

  • Reemployment Priority List (RPL): Qualifying separated employees shall have priority placement in the NAF activity from which they were separated as a result of a Business Based Action (BBA), when the position has substantially the same duties as the position from which they were separated and it is not a higher grade or employment category, provided the position is not being filled by an internal candidate.

 

To claim this preference, you MUST:

-Submit a copy of your BBA Separation

-Notification indicating eligibility for RPL.

 

  • Military Spouse Preference (MSP): Qualifying spouses eligible for MSP are spouses of an active duty military member of the U.S. Armed Forces, including members of the National Guard or Reserves on active duty. The marriage must have occurred before the military member received official permanent change of station (PCS) orders to the installation listed above. MSP is applicable only when applying for NAF positions at the NF-03 and below and equivalent craft and trade (CT) positions.

 

To claim this preference, you MUST:

-Submit sponsor’s PCS orders to installation you are applying for; AND

-If you are not indicated as a spouse on the PCS orders, you MUST submit proof of marriage prior to PCS.

 

  • Veteran’s Preference/Gold Star Veteran's Preference: Qualifying military veterans and spouses/parents of deceased veterans shall be given employment preference over non-preference applicants if they are equally qualified. Preference applicable for positions open to external candidates.

 

To claim Veteran's preference, you MUST:

-Submit a copy of your DD-214 (member 4 copy); AND

-Submit completed SF15 from the Veterans Administration (VA); AND

-Submit any other supporting documentation (disability, official statements, proof of service, etc.).

 

To claim Gold Star Veteran's preference, you MUST:

-Submit completed SF-15 from the Veterans Administration (VA); AND

-Submit a legible copy of DD-1300; AND

-Submit any other supporting documentation (official statements, document of service, court decree, etc.).

 

***QUALIFIYING APPLICANTS WITH PREFERENCES ARE CONSIDERED IN THE ORDER LISTED ABOVE. THEN ALL OTHER QUALIFYING APPLICANTS ARE CONSIDERED. FAILURE TO PROVIDE ALL OF THE REQUIRED AND APPLICABLE DOCUMENTS MAY RESULT IN YOU BEING DISQUALIFIED

 

  • If you are a current federal employee, submit your most recent Personnel Action Report (PAR) or SF-50.
  • If you are a current federal employee, submit your last three evaluations.

 

ATTENTION: FAILURE TO PROVIDE ALL OF THE REQUIRED AND APPLICABLE DOCUMENTS MAY RESULT IN YOU BEING DISQUALIFIED.

 

Some positions have special requirements.  In these cases selection is tentative pending satisfactory completion of these requirements.  Applicants may be required to provide proof of education, etc.  All selections are contingent upon the obtaining satisfactory employment reference checks.

We are an E-Verify participant.

Employment subject to successful National Agency Background Check.  Must have or be eligible for secret clearance.

As a condition of employment, the selectee will be required to participate in the Direct Deposit/Electronic Fund Transfer within the first 30 days of employment.

Occupants of this position must maintain the privacy of official work information and data and demonstrate the highest level of ethical conduct.

The Department of Navy is an Equal Employment Opportunity Employer. All qualified candidates will receive consideration without regard to race, color, religion, sex, national origin, age, disability, marital status, political affiliation, sexual orientation, or any other non-merit factor.